CrickleSingers Choir: Treasurer

1 Role

As Treasurer you will ensure that the choir’s finances are managed responsibly, transparently, and in line with its goals.

Your responsibilities 

• Prepare the annual budget in consultation with the choir committee.
• Keep accurate and up-to-date records of all income and expenditure.
• Collect and record membership fees, ticket sales, donations, and other income.
• Liaise with library finance team to ensure all expenses are paid promptly. 
• Maintain a secure system for banking and payments.
• Provide financial reports to the committee as needed, including at the Annual General Meeting (AGM).
• Ensure compliance with any legal or charitable financial reporting requirements.
• Support grant applications, sponsorship opportunities, and fundraising initiatives by providing financial information.
• Advise the committee on financial matters when making decisions.

Your skills and qualities

Trustworthy, reliable, organised and methodical. 

Confident in handling money and numbers.

Basic bookkeeping skills (using spreadsheets or accounting software).

Good communication and teamwork.

Time commitment 

You have some regular ongoing responsibilities in this volunteer role (for example collecting fees, and paying expenses). You need time to prepare financial reports for committee meetings. There may be an additional time commitment around concerts, fundraising events, and at the end of the financial year.

CrickleSingers Choir: Membership Secretary

1 Role

As Membership Secretary, you are responsible for responding to, welcoming, and supporting new applicants, and helping to grow the choir. You will work with the choir Chair and Committee. 

Your responsibilities 

Welcome new members 

• Respond to applications from potential new members, and invite them to taster sessions, with details of location and times.
• Welcome individuals to their taster sessions, introduce them to their section leaders, and provide them with the sheet music for that session.
• Follow up taster sessions to establish whether applicants still wish to join the choir. If they do: 
  • pass their details to the finance secretary, who will arrange fee payment
  • introduce them to the Making Music website and app
  • alert the appropriate section leader

Maintain membership records

• Keep CrickleSingers’ membership register on the Making Music website up to date. 
• Encourage members to use the Making Music app to register current and future attendance at sessions and performances.
• Keep track of membership status, including temporary absences, and resignations.

Encourage retention and growth in membership

• Check in with members who have been absent, and offer support.
• Work with the committee on retention, and recruitment of new members. 
• Help to foster the inclusive ethos and community values of the choir.

Your skills and qualities

Friendly and approachable, with good interpersonal skills.

Organised and reliable, with good attention to detail.

Confident using email, Google drive etc.

Discreet and trustworthy with personal data.

Time commitment

For this volunteer role, the time commitment will vary from very light for much of the term to perhaps an hour or so for each new applicant. 

CrickleSingers Choir: Music Librarian

 1 Role

As Music Librarian, you’ll make sure that choir members, and potential new members, have all the sheet music they need, and you’ll keep track of it. 

Your responsibilities 

• Establish what music is needed. You'll liaise well in advance with the Musical Director to find out what sheet music is needed for the upcoming choir term. 
• Prepare music packs. You’ll order printed packs of this music for choir members, and spares for potential new members. That will involve compiling a set of digital pdfs, and sending it to a printer. 
• Distribute the music. You’ll give their packs to choir members at the start of term, and to new joiners as needed.
• Manage the material. You’ll ensure that the spare music packs, and a number of copies of individual songs, are available and easily accessible for choir sessions. (Individual songs will be needed for taster sessions, for example.) 
• Keep records. Using Making Music Platform, you’ll maintain a digital record of all the songs in the Cricklesingers’ repertoire, and how many packs / individual printed copies are available. 

Your skills and qualities 

Highly organised and methodical, with a great eye for detail.

Comfortable with assembling digital packs of pdfs on your computer. 

Comfortable with admin and record keeping, for example using Excel spreadsheets.

Time commitment

As you can see, this volunteer role is vital for the smooth running of the choir. The time commitment is heaviest before the start of a new term, when it typically involves a few hours’ work at home in preparing the digital music packs for the printer. For most of the choir year, it is a matter of record keeping. 

CrickleSingers Choir: Concert & Social Organiser

1Role

As Concert & Social Organiser you will play a key role in organising our concerts and ensuring they run smoothly. You’ll also arrange occasional social activities.

Your responsibilities 

For concerts 

• Work with the Musical Director and committee to schedule concert dates, and plan logistics. 
• Book concert venues, and arrange for hardware (e.g. keyboards, music stands, chairs), and refreshments, if needed.
• Provide choir members with all the information they need about performances (location, arrival time, dress code, what they need to bring, running order etc) in good time. 
• Help with printing and distribution of programmes, signage, etc if needed. 

For social events 

• Invite suggestions from members for social activities for the choir (for example end-of-term parties, group outings).
• Organise the chosen activities, and keep choir members informed of all arrangements. 

Your skills and qualities

Good at planning and organising events, and delegating as needed.

Good at communicating with venues, suppliers, and choir members.

Friendly, sociable, and enthusiastic about building community.

Time commitment

The time commitment for this important volunteer role is very light for much of the choir year, but peaks around concerts and social events. 

CrickleSingers Choir: Concert & Social Organiser

1Role

As Concert & Social Organiser you will play a key role in organising our concerts and ensuring they run smoothly. You’ll also arrange occasional social activities.

Your responsibilities 

For concerts 

• Work with the Musical Director and committee to schedule concert dates, and plan logistics. 
• Book concert venues, and arrange for hardware (e.g. keyboards, music stands, chairs), and refreshments, if needed.
• Provide choir members with all the information they need about performances (location, arrival time, dress code, what they need to bring, running order etc) in good time. 
• Help with printing and distribution of programmes, signage, etc if needed. 

For social events 

• Invite suggestions from members for social activities for the choir (for example end-of-term parties, group outings).
• Organise the chosen activities, and keep choir members informed of all arrangements. 

Your skills and qualities

Good at planning and organising events, and delegating as needed.

Good at communicating with venues, suppliers, and choir members.

Friendly, sociable, and enthusiastic about building community.

Time commitment

The time commitment for this important volunteer role is very light for much of the choir year, but peaks around concerts and social events. 

CrickleSingers Choir: Music Librarian

 1 Role

As Music Librarian, you’ll make sure that choir members, and potential new members, have all the sheet music they need, and you’ll keep track of it. 

Your responsibilities 

• Establish what music is needed. You'll liaise well in advance with the Musical Director to find out what sheet music is needed for the upcoming choir term. 
• Prepare music packs. You’ll order printed packs of this music for choir members, and spares for potential new members. That will involve compiling a set of digital pdfs, and sending it to a printer. 
• Distribute the music. You’ll give their packs to choir members at the start of term, and to new joiners as needed.
• Manage the material. You’ll ensure that the spare music packs, and a number of copies of individual songs, are available and easily accessible for choir sessions. (Individual songs will be needed for taster sessions, for example.) 
• Keep records. Using Making Music Platform, you’ll maintain a digital record of all the songs in the Cricklesingers’ repertoire, and how many packs / individual printed copies are available. 

Your skills and qualities 

Highly organised and methodical, with a great eye for detail.

Comfortable with assembling digital packs of pdfs on your computer. 

Comfortable with admin and record keeping, for example using Excel spreadsheets.

Time commitment

As you can see, this volunteer role is vital for the smooth running of the choir. The time commitment is heaviest before the start of a new term, when it typically involves a few hours’ work at home in preparing the digital music packs for the printer. For most of the choir year, it is a matter of record keeping. 

CrickleSingers Choir: Treasurer

1 Role

As Treasurer you will ensure that the choir’s finances are managed responsibly, transparently, and in line with its goals.

Your responsibilities 

• Prepare the annual budget in consultation with the choir committee.
• Keep accurate and up-to-date records of all income and expenditure.
• Collect and record membership fees, ticket sales, donations, and other income.
• Liaise with library finance team to ensure all expenses are paid promptly. 
• Maintain a secure system for banking and payments.
• Provide financial reports to the committee as needed, including at the Annual General Meeting (AGM).
• Ensure compliance with any legal or charitable financial reporting requirements.
• Support grant applications, sponsorship opportunities, and fundraising initiatives by providing financial information.
• Advise the committee on financial matters when making decisions.

Your skills and qualities

Trustworthy, reliable, organised and methodical. 

Confident in handling money and numbers.

Basic bookkeeping skills (using spreadsheets or accounting software).

Good communication and teamwork.

Time commitment 

You have some regular ongoing responsibilities in this volunteer role (for example collecting fees, and paying expenses). You need time to prepare financial reports for committee meetings. There may be an additional time commitment around concerts, fundraising events, and at the end of the financial year.

CrickleSingers Choir: Membership Secretary

1 Role

As Membership Secretary, you are responsible for responding to, welcoming, and supporting new applicants, and helping to grow the choir. You will work with the choir Chair and Committee. 

Your responsibilities 

Welcome new members 

• Respond to applications from potential new members, and invite them to taster sessions, with details of location and times.
• Welcome individuals to their taster sessions, introduce them to their section leaders, and provide them with the sheet music for that session.
• Follow up taster sessions to establish whether applicants still wish to join the choir. If they do: 
  • pass their details to the finance secretary, who will arrange fee payment
  • introduce them to the Making Music website and app
  • alert the appropriate section leader

Maintain membership records

• Keep CrickleSingers’ membership register on the Making Music website up to date. 
• Encourage members to use the Making Music app to register current and future attendance at sessions and performances.
• Keep track of membership status, including temporary absences, and resignations.

Encourage retention and growth in membership

• Check in with members who have been absent, and offer support.
• Work with the committee on retention, and recruitment of new members. 
• Help to foster the inclusive ethos and community values of the choir.

Your skills and qualities

Friendly and approachable, with good interpersonal skills.

Organised and reliable, with good attention to detail.

Confident using email, Google drive etc.

Discreet and trustworthy with personal data.

Time commitment

For this volunteer role, the time commitment will vary from very light for much of the term to perhaps an hour or so for each new applicant. 

CrickleSingers Choir: Music Librarian

 1 Role

As Music Librarian, you’ll make sure that choir members, and potential new members, have all the sheet music they need, and you’ll keep track of it. 

Your responsibilities 

• Establish what music is needed. You'll liaise well in advance with the Musical Director to find out what sheet music is needed for the upcoming choir term. 
• Prepare music packs. You’ll order printed packs of this music for choir members, and spares for potential new members. That will involve compiling a set of digital pdfs, and sending it to a printer. 
• Distribute the music. You’ll give their packs to choir members at the start of term, and to new joiners as needed.
• Manage the material. You’ll ensure that the spare music packs, and a number of copies of individual songs, are available and easily accessible for choir sessions. (Individual songs will be needed for taster sessions, for example.) 
• Keep records. Using Making Music Platform, you’ll maintain a digital record of all the songs in the Cricklesingers’ repertoire, and how many packs / individual printed copies are available. 

Your skills and qualities 

Highly organised and methodical, with a great eye for detail.

Comfortable with assembling digital packs of pdfs on your computer. 

Comfortable with admin and record keeping, for example using Excel spreadsheets.

Time commitment

As you can see, this volunteer role is vital for the smooth running of the choir. The time commitment is heaviest before the start of a new term, when it typically involves a few hours’ work at home in preparing the digital music packs for the printer. For most of the choir year, it is a matter of record keeping. 

CrickleSingers Choir: Concert & Social Organiser

1Role

As Concert & Social Organiser you will play a key role in organising our concerts and ensuring they run smoothly. You’ll also arrange occasional social activities.

Your responsibilities 

For concerts 

• Work with the Musical Director and committee to schedule concert dates, and plan logistics. 
• Book concert venues, and arrange for hardware (e.g. keyboards, music stands, chairs), and refreshments, if needed.
• Provide choir members with all the information they need about performances (location, arrival time, dress code, what they need to bring, running order etc) in good time. 
• Help with printing and distribution of programmes, signage, etc if needed. 

For social events 

• Invite suggestions from members for social activities for the choir (for example end-of-term parties, group outings).
• Organise the chosen activities, and keep choir members informed of all arrangements. 

Your skills and qualities

Good at planning and organising events, and delegating as needed.

Good at communicating with venues, suppliers, and choir members.

Friendly, sociable, and enthusiastic about building community.

Time commitment

The time commitment for this important volunteer role is very light for much of the choir year, but peaks around concerts and social events. 

CrickleSingers Choir: Concert & Social Organiser

1Role

As Concert & Social Organiser you will play a key role in organising our concerts and ensuring they run smoothly. You’ll also arrange occasional social activities.

Your responsibilities 

For concerts 

• Work with the Musical Director and committee to schedule concert dates, and plan logistics. 
• Book concert venues, and arrange for hardware (e.g. keyboards, music stands, chairs), and refreshments, if needed.
• Provide choir members with all the information they need about performances (location, arrival time, dress code, what they need to bring, running order etc) in good time. 
• Help with printing and distribution of programmes, signage, etc if needed. 

For social events 

• Invite suggestions from members for social activities for the choir (for example end-of-term parties, group outings).
• Organise the chosen activities, and keep choir members informed of all arrangements. 

Your skills and qualities

Good at planning and organising events, and delegating as needed.

Good at communicating with venues, suppliers, and choir members.

Friendly, sociable, and enthusiastic about building community.

Time commitment

The time commitment for this important volunteer role is very light for much of the choir year, but peaks around concerts and social events.